INEQE Safeguarding Group Privacy Policy

Independent Safeguarding Review GOSH

Important information

This privacy notice aims to give you information on how INEQE Group Limited, trading as INEQE Safeguarding Group collects and processes your personal data, including any data you may provide as part of our independent safeguarding review and should you contact us over the phone or by email.

It is important that you read this privacy notice so that you are fully aware how and why we will use your data.

For all our services, the data controller — the organisation that is responsible for personal data — is INEQE Group Limited. If you have any questions about this privacy notice, including any requests to exercise your legal rights, you can contact us using the details set out in this notice.

The personal data we collect about you

We collect, use, store and transfer different kinds of personal data about you to enable us to manage and improve the services we provide.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where identity has been removed (anonymous data).

In order to complete this survey we do not collect your name, email address or phone numbers.

The types of data we may collect include:

  • Age range
  • How long you have worked at GOSH
  • The staff group you belong to
  • Your band or grade
  • Engagement classification
  • Speciality
  • IP Address
How we collect your personal data

We may collect your personal information in a number of ways, principally:

  • Directly from you,
  • From your employer,
  • From a colleague or other member of staff,
  • From a beneficiary of your professional services.
How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • In the fulfilment of a contract, such as an independent safeguarding review or audit.
  • Where we need to comply with a legal or regulatory obligation.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • For certain processing purposes, we may request your consent to authorise the processing.
Lawful Basis for Processing

In respect of this survey, the legal basis upon which we rely is Consent. In other words, where you have given us clear consent to process your personal data for a specific purpose.

Processing special categories of data.

Where we process sensitive personal data, other legal bases for processing may apply, including where our processing is necessary for the establishment, exercise or defence of legal claims or judicial acts, for provision of medical care and treatment or where there is substantial public interest. In respect of this survey we rely your explicit consent.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Sharing your personal data

We do not sell any of your personal data to any third party.

We may, however need to disclose your personal information in the following circumstances:

  • We are under a legal duty,
  • To protect the public,
  • To safeguard children and individuals at risk
  • For regulatory reasons
  • Where we need to disclose it to protect our rights, property or safety of our staff, customers or others.

The information collected and processed by INEQE Group Limited in respect of this survey may be shared with your employer or other statutory body, most commonly as part of a statistical analysis.
Typically, INEQE Group Limited will not transfer your personal data to countries outside the UK or European Economic Area (EEA). On the limited occasions when this might occur, we will ensure that any such transfer meets the requirements of GDPR.

Use of Cookies

A cookie is a small piece of information that is placed on your computer or device when you visit our websites. They are used by most websites to make them work efficiently.

They are used to remember the choices you made when visiting our sites.

Our websites store cookies on your computer. These cookies are used to collect information about how you interact with our website and allow us to remember you. We use this information in order to improve and customise your browsing experience and for analytics and metrics about our visitors both on this website and other media.

If you decline, your information won’t be tracked when you visit this website. A single cookie will be used in your browser to remember your preference not to be tracked.

Because we respect your right to privacy, for the purpose of completing this survey, we will only use what is called a ‘necessary’ cookie. This enables us to identify that the survey has been completed from a particular IP address.

Necessary – These cookies are necessary for websites to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms. They are always active.

Keeping your personal data secure

We’re committed to keeping your personal data secure and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

How long do we retain your data?

We may retain your personal data for as long as is necessary to fulfil the purposes set out in this privacy notice and/or our reasonable requirements. On expiry of the relevant retention period, your data will be deleted, suppressed or anonymised, as applicable.

A certificate of destruction will be supplied to your employer once the Review is completed.

Your Data Protection Rights

Under the Data Protection Act 2018 you have the right to:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

If you would like to exercise any of these rights, please contact us in writing. Please note that these rights are not absolute, and we may be entitled (or required) to refuse requests where exceptions apply.

We do not usually charge a fee for access to your data unless the request is excessive or vexatious.

If you are not satisfied with how we are processing your personal data, you can complain to the Information Commissioner’s Office (ICO). You can also find out more about your rights under the GDPR (and other data protection legislation) from the Information Commissioner’s Office.

Contact Us:

Name: INEQE Group Ltd
Address: Ocean House, 13 Edgewater Road, Belfast, BT3 9JQ
Phone Number: 028 90232060
Email: [email protected]

Contact Us:

If you have any concerns about how we are processing your personal data, you can complain to the Information Commissioner’s Office (ICO). You can also find out more about your rights under the GDPR (and other data protection legislation) from the Information Commissioner’s Office.

Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113